Overview
Reclaim AI connects to your calendars and automatically finds the best time for tasks, recurring habits, meetings, and breaks based on priorities, deadlines, and working hours. Its Smart Events (Tasks, Habits, Smart Meetings) adapt in real time, shifting between “free” and “busy” to keep your schedule flexible but still protect deep work and personal routines.
Pricing
Lite / Free
- Lite (Free) plan at 0 USD includes basic auto-scheduling for tasks and habits, 1 connected calendar, limited Smart Meetings, and core Google/Outlook integrations.
- Best for individuals wanting to test AI scheduling and habit blocking without team features or advanced analytics.
Starter
- Starter plan is about 8 USD per user per month (when billed annually), with up to 10 seats, unlimited tasks, unlimited calendar sync, unlimited integrations, unlimited Focus Time, unlimited Habits, and several scheduling links and Smart Meetings.
- Adds Slack integration, priority events, more scheduling controls, and People Analytics/time tracking compared with Lite.
Team & Business
- Team/Business plans are typically 12–18 USD per user per month (annually), unlocking shared routines, team-wide analytics, advanced forecasting, custom roles, and priority support.
- Designed for teams that need shared scheduling rules, reporting on time use, and deeper control over multi-calendar environments.
Key Features
- Smart Tasks – Automatically blocks time for tasks around meetings and priorities, breaking large tasks into smaller chunks and tightening time blocks as due dates approach.
- Habits – Recurring smart events (gym, lunch, planning, learning) that flex around your schedule using smart “free/busy” states and preferred time windows.
- Smart Meetings – AI schedules and reschedules recurring meetings across participants, time zones, and calendars, with real-time rescheduling and priority boosts for frequently skipped meetings.
- Scheduling links – Custom booking links that respect your rules, defended time, and priorities so others book meetings without wrecking your focus blocks.
- Analytics & time tracking – Team plans include People Analytics and reports on how much time is spent in meetings, focus, and routines to inform workload and process improvements.
Best Use Cases
- Busy professionals & ICs – People juggling many tasks and meetings who want automatic time blocking for deep work and routines.
- Small–mid teams – Teams needing shared scheduling logic, recurring standups, and cross-time-zone coordination with minimal manual rescheduling.
- Managers protecting team focus – Leaders who want to reduce meeting overload and defend focus time while keeping essential meetings on the calendar.
- Calendar power users – Users with multiple calendars (work + personal) who want them synced and optimized in one intelligent system.
- Habit and routine builders – Professionals trying to consistently maintain lunch, exercise, learning, or planning habits amidst a busy schedule.
Pros
- ✅ Powerful yet affordable AI scheduling – Smart Tasks, Habits, and Smart Meetings deliver strong automation at 0–18 USD/user/month, often cheaper than all‑in‑one competitors.
- ✅ Flexible “free/busy” habit logic – Smart free/busy controls let habits move around until needed, balancing availability and routine protection.
- ✅ Great for teams’ time protection – Analytics, shared routines, and Smart Meetings help teams reclaim focus time and reduce scheduling friction.
- ✅ Works with existing tools – Deep Google Calendar/Outlook integration and Slack support mean you do not have to change your core stack.
Cons
- ❌ No built-in project manager – Focuses on scheduling; those wanting full project boards and task hierarchies may need a separate PM tool.
- ❌ Best on Google/Outlook ecosystems – Users outside those calendars get less value or may not be able to use Reclaim at all.
- ❌ Learning curve for advanced rules – Power features (Smart Meetings, multiple habits, complex preferences) can be overwhelming at first.
Official Website
Reclaim AI – Official AI calendar and scheduling assistant: https://reclaim.ai
Release Date: Reclaim.ai was founded in 2019 by Patrick Lightbody and Henry Shapiro to build intelligent scheduling tools, and has since expanded Smart Tasks, Habits, Smart Meetings, and analytics across tens of thousands of companies by 2025.
Last Updated: December 2025